Curriculum and Scheduling Specialist

 

Ideal Candidate Statement

The ideal candidate for this position will have:

• Knowledge of higher education curriculum policies and procedures;
• Familiarity working with an integrated educational database and a curriculum management system;

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• Strong computer proficiency along with aptitude and patience with teaching colleagues how to use software programs;
• Ability to prepare meeting agendas and take accurate and detailed minutes;
• Excellent written, listening, and verbal communication skills;
• Strong attention to detail and accuracy;
• Strong work ethic and ability to prioritize multiple tasks and follow through in a timely manner;
• Ability to work independently as well as an effective team member;
• Proficiency with troubleshooting challenges self-sufficiently;
• Capability to work collaboratively and collegially with colleagues;
• Capacity to take initiative rather than waiting for direction;
• Insight to work efficiently and effectively; proactively rather than reactively;
• Dedication to being ethical, trustworthy, credible, loyal, and respectful of diverse views and opinions.
• Ability to embrace diversity in serving students and colleagues of varied backgrounds and learning styles;
• Commitment to environmental sustainability.

Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions;

The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Position

This is a temporary position.

Under the direction of the Administrator, assist in planning and organizing curriculum approval cycles and timelines; prepare the Curriculum Committee and General Education Committee agendas and minutes; maintain and update assigned online curriculum management systems; input curriculum information into assigned databases; provide administrative support to scheduling related activities.

Duties and Responsibilities

ESSENTIAL DUTIES:

• Assist in planning and organizing curriculum approval cycles and timelines in collaboration with faculty committee chairs; coordinate time lines and procedures to assure completion of yearly catalogs and class schedules;

• Prepare the Curriculum and General Education Committee agendas; attend Curriculum and General Education Committee meetings and take minutes as required.

• Maintain and update assigned online curriculum management systems, ensuring that all systems are identical in alignment with Chancellor’s Office requirements; ensure the integrity and security of databases; update and maintain applicable documentation; edit and review catalogs; update assigned web pages; provide technical database support to faculty and administrators.

• Submit new and revised credit and noncredit courses and programs to the California Community College’s Chancellor’s Office for approval, ensuring that curriculum is compliant with Title 5 and Chancellor’s Office requirements.

• Assist with ensuring the accuracy of associate degree, certificate, and General Education requirements for the catalog.

• Input curriculum information into assigned databases; enter course revisions and new courses; audit and review courses and master course file; generate, maintain, update, and submit records and reports pertaining to curriculum changes and proposals.

• Prepare and maintain a variety of narrative and statistical reports, records, and files related to assigned activities.

• Communicate with administrators, personnel, and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; read and respond to emails as appropriate; provide scheduling support as required.

• Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to conduct work as assigned.

• Assist in managing the master calendar by following up with event organizers to complete the details required to publish events on the master calendar.

• Attend a variety of meetings as assigned; take and transcribe minutes as required.

• Demonstrate sensitivity to and for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community.

• Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.

• Provide back-up support to the Curriculum and Scheduling Technician;

• Perform other related duties as assigned.

KNOWLEDGE OF:

• Policies and procedures regarding curriculum and higher education.

• Fiscal, statistical, and administrative data collection and report preparation.

• Formatting and proofreading techniques.

• Title 5 and federal regulations related to curriculum.

• Public relations principles and techniques.

• Oral and written communication skills.

• Correct English usage, spelling, grammar and punctuation.

• Applicable laws, codes, regulations, policies and procedures.

• Interpersonal skills using tact, patience and courtesy.

• Operation of a computer and assigned software.

SKILLS TO:

• Operate a variety of office equipment including a scanner, printer, computer and assigned software;

• Demonstrate interpersonal skills using tact, patience and courtesy;

• Effectively use oral and written communication skills;

• Understand and resolve issues, complaints or problems;

• Pay attention to detail.

ABILITY TO:

• Assist in planning and organizing curriculum approval cycles and time lines.

• Prepare the Curriculum and General Education Committee agendas.

• Maintain and update assigned online curriculum management systems.

• Input curriculum information into assigned databases.

• Communicate effectively both orally and in writing.

• Interpret, apply and explain rules, regulations, policies and procedures.

• Establish and maintain cooperative and effective working relationships with others.

• Type or input data at an acceptable rate of speed.

• Operate a computer and assigned office equipment.

• Meet schedules and time lines.

• Maintain records and files.

• Prepare comprehensive narrative and statistical reports.

Desirable Qualifications

Minimum Qualifications

Any combination equivalent to an associate’s degree and college-level coursework in business, communications, or related field and one-year administrative experience.
AND

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Physical Characteristics

PHYSICAL DEMANDS

This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ENVIRONMENTAL ELEMENTS/SAFETY/HAZARDS

Primarily Office

Starting Salary Range

$27.35 - $34.92 per hour

Posting Detail Information

Posting Number

A/T180-14

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

06/27/2023

Close Date

Open Until Filled

No

Equivalency

If you do not meet minimum qualifications as stated, a completed equivalency portfolio with all related documents must accompany the application or your packet will not be considered. The equivalency form can be found on our website at: https://www.ohlone.edu/sites/default/files/users/mmoore25/ohlone_equivalency_form_-_final.pdf

Foreign Transcripts

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement

Customer will send text

Immigration Reform & Control Act of 1986

Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement

Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.
Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.
The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

EEO Statement

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment

Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

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